Peachtree- “Maintain Vendor Record”:

“Maintain Vendor”

Open the Maintain Vendors window to precede, Change, and store information about the customers and companies and people from whom you purchase goods. Maintain Vendor includes following information:

1. Name, mailing address, phone numbers, Web sites and e-mail address.

2. The General Ledgers and purchase account

3. Balance of your vendor or from your Vendor.\

4. Credit limit of your vendor.

5. Vendor history, like last invoice and last payments information and the date of the when first purchase was made from the vendor.

6. You also can add a vendor, delete a vendor or can also change existing vendor information.
Now, from maintain menu select the Vendor as shown in figure below: 

by clicking on vendors the following window will appear on your screens: 

Here now enter a vendor ID, Name and provide the necessary vendor information. When you are finished with the information regarding your vendor click on the save button on the top of the window.

Now you will provide the General information in the in General Tab  here you will provide the basic information about the vendor like

·        Contact information.

·        Mailing Address

·         Phone numbers.

·        Fax numbers.

·        Beginning balances.

After providing these information about your vendor, click on the next tab that is of Purchase Defaults, and following screen will appear:

·         Purchase Rep:
here you can select/appoint an employee to act as a purchase rep. for this vendor.

·        Purchase Acct.:
here you will enter a General ledger account for this vendor i.e. inventory account.

·        Tax ID #:
here you will mention the vendor's tax ID number.

·       Ship Via:
Select the shipping carrier which this vendor uses for deliveries.


Now the next tab is of Customs fields as shown in figure below:

Custom field is to enter the other information about your vendor in your records. Like some of them as mentioned in the figure also, such as Office Manager, Account Rep, Special Note. Etc.

Now the last tab in Maintain Vendors is History, which is shown and discussed below:

Here you can save the history of your vendors such as:
 

·       Last invoice date.

·       Last invoice amount.

·       Last payment date.

·       Last payment amount.


“Default Information of Vendors”:

First we will click on the maintain menu and select the Default information and then another tab open we select vendors from their as shown in following figure:

  After by clicking on the vendors the following window will appear on your screens:

Now the first tab in the window is of “payment terms”, there you will view the following terms written:

·        C.O.D (Cash on delivery).

·        If you receive the amount of cash exact on delivery time then go with this option.

·        Next terms is of “prepaid”, if you collect the payment in advance then choose this option.

·        The Next term is “due in number of days” when you go with this option, the following terms will appear on your screen.
1. Net due in.
2. Discount in.
3. Discount percentage.
4. Credit limit.

Now the next tab is of Account aging, which is shown in figure below:

In account aging there are two types of invoices which are shown in above figure with the radio button:

1. Invoice date.
2. Due date.Next tab is of Custom fields that is shown below:

Custom field is to enter the other information about your vendor in your records. You can enable them by clicking on the check box in front of every field label.
 Like some of them as mentioned in the figure also, such as Office Manager, Account Rep, Special Note. Etc.